Last update: 29/08/2018
Baker Tilly and your data
At Baker Tilly , we generally only store your data if you wish us to provide you with a service or information. Protection and discretion are paramount when it comes to your personal data.
However, the specific way in which we handle your data will also depend on the relationship we have with you.
We will store different data relating to you and process it differently depending on whether you are a client, a prospect, a supplier or a job applicant. We have specific privacy policies for each of these situations.
Why do we store and use your data?
We use your data in order to be able to perform the service you expect from us properly or to be able to answer your question. One of our duties as a service provider is to inform our client about changes in the regulations and new developments. If you have indicated that you would like to be kept informed, your data is used for our direct marketing activities. We also use your data to manage our portfolio of clients and prospects. The data you provide us with when registering for an event will only be used to organise and execute that specific event. If you apply for a job with us via our website, we use your data for the selection process.
What data do we use and store?
The data we collect through your use of this website in order to use and store it, are your first and last names, plus your email address as communicated by you. If appropriate, we also ask for your address, phone number, job title and company. As already stated, we also record your IP address, domain name and browser type. If you apply for a job with us, we will also have other information, such as your qualifications, professional experience, language skills and other information you supply us with via your curriculum vitae and covering letter.
Please do not provide any information revealing your racial or ethnical origin, political opinions, religious or philosophical beliefs or trade union membership, nor genetic data or data concerning your health or sexual orientation. If you provide this sensitive information anyway, this means that you consent to the use of this information for the purposes for which you have provided it.
With whom do we share this information?
We use your data solely within our own organisation. Except where mentioned below, your data is not shared with external or third parties. The data may be shared with:
- third parties for purposes for which you have given your specific consent; and
- third parties who provide services to you under our instructions (including data processing suppliers, subcontractors assisting us with the provision of our services to you, mail and courier services for the delivery of the results of our services), insofar as they have confirmed to us that they comply with GDPR compliant; and
- third parties whereby this sharing is imposed on us by law or other regulations, pursuant to a lawsuit or by a government/administration or pursuant to a judicial or arbitration award.
Finally, we will be authorised to share the data where we believe that it is necessary or desirable to disclose data relating to you in order to prevent physical damage or financial loss or in connection with an investigation into alleged or actual fraud or illegal activities.
How long do we store your data for?
We will normally only store and process the personal data you provide us with by using this website for as long as necessary for the intended purpose. Our retention periods for this data depend on the purpose of your request. Please bear in mind that a longer retention period may be necessary because of a law or other regulations, pursuant to a lawsuit or government request or pursuant to a judicial or arbitration award.
Your personal data is retained for our direct marketing activities are concerned, your data is stored until you inform us that you are no longer interested. Every electronic communication with you contains a link to unsubscribe. The data you have provided to us in connection with a selection process is stored for no longer than three months after the position is filled, or one year after your submission in the case of a spontaneous application.
Do we store your data securely?
We have taken adequate and reasonable organisational and technical security measures to prevent accidental, unlawful or unauthorised destruction, loss, alteration, access, disclosure or use of your data. The data are protected by access controls, policies and procedures ensuring effective processing and protection of the data.
Links to other websites
This website contains links to websites managed by other organisations. These other websites have their own privacy policies, which you should read carefully when you click through to them. Baker Tilly is not responsible for the processing of your personal data by these third parties and can therefore not be held liable under any circumstances.
What are your rights?
You have the right to access and correct your data at any time. If you dispute the accuracy of your personal data held by us, you can ask us to restrict its processing. You can obtain the data you have supplied to us or have it transmitted. If you no longer wish to be informed about our activities, simply inform us. We will therefore respect your right to be forgotten. You can exercise your rights by contacting us using the contact details below. We may contact you to obtain some information about your request and/or to obtain a copy of your identity card so that we receive confirmation that the request actually came from you.
Can you file a complaint?
We do our very best to protect your data. If, despite this, something goes wrong, please contact us as soon as possible so that we can find a suitable solution. However, you can always file a complaint with the Autorité de protection des données/Gegevensbeschermingsautoriteit (Belgian Data Protection Authority)
Rue de la Presse 35, 1000 Brussels
Tel: +32 (0)2 274 48 00
Fax: +32 (0)2 274 48 35